Arizona Car Dealer Forms
These are the ADOT MVD forms a licensed dealer needs to buy, sell, and title vehicles in Arizona. From the Arizona title and registration application to the bill of sale, odometer disclosure, title reassignment, and temporary tag paperwork, each links to the official source where available. Download the current version straight from the Arizona Department of Transportation, Motor Vehicle Division (ADOT MVD), Dealer Licensing or the federal agency, never a copy that's gone stale.
Which Arizona form goes with which deal
A form list on its own does not tell you what to grab on a Saturday afternoon. Here is the same set arranged by the deal in front of you.
- Retail sale to a customer in state
- Title and Registration Application (ADOT Form 96-0236), Odometer Disclosure (federal; on the title / secure disclosure), the FTC Buyers Guide, and a bill of sale. This is the stack behind almost every deal jacket you build.
- Retail sale to an out-of-state buyer
- Same paperwork, but the buyer titles in their home state, so the Arizona title has to be assigned cleanly and the odometer reading has to match on every document. A correction later means a duplicate title and a delayed deal.
- Wholesale to another licensed dealer
- No Buyers Guide is required on a dealer-to-dealer sale, but the title assignment and odometer disclosure still are. Keep the invoice with the jacket, it is what proves the unit left your inventory.
- Taking a trade-in
- You need the customer's signed title assignment and odometer disclosure, plus a lien payoff quote in writing if the trade is financed. Take the trade in your books at actual cash value, not at the number you allowed on the deal.
- Title is not in hand at signing
- Motor Vehicle Power of Attorney (ADOT Form 46-4225) covers the assignment and mileage disclosure until the title arrives. Track the promise: an unresolved title is the single most common reason a deal unwinds.
- Customer pays more than $10,000 in cash
- IRS Form 8300 is federal and applies in Arizona like everywhere else. It covers cash and cash equivalents in one transaction or in related transactions, and it is due within 15 days.
Arizona state forms
| Form | What it's for | When |
|---|---|---|
| Title and Registration Application (ADOT Form 96-0236) ↗ | Transfers title and applies for registration on each Arizona vehicle sale. | Every deal |
| Motor Vehicle Power of Attorney (ADOT Form 46-4225) ↗ | Authorizes the dealer to sign title/odometer documents when the buyer or title is not present. | As needed |
| Dealer Report of Sale / Sold Vehicle Notification ↗ | Dealer's electronic report of each retail sale to ADOT so the buyer's temporary registration and title transfer are recorded. | Every deal |
| Arizona Joint Tax Application (AZ DOR Form JT-1), TPT license ↗ | Registers the dealer for the Arizona Transaction Privilege (sales) Tax used to remit vehicle sales tax. | Every deal |
Federal forms (every state)
| Form | What it's for | When |
|---|---|---|
| Odometer Disclosure (federal; on the title / secure disclosure) | Federally required mileage disclosure at transfer of ownership. | Every deal |
| Buyers Guide (FTC Used Car Rule) ↗ | As-is vs. warranty window sticker required on every used vehicle offered for sale. | Every deal |
| IRS Form 8300 ↗ | Report cash payments over $10,000 received in a single transaction (or related transactions). | As needed |
Temporary tags and dealer plates in Arizona
Arizona dealers issue a temporary registration to the buyer at the point of sale and report the sale through the ADOT/AZ MVD Now dealer system, which produces the buyer's temporary credential until permanent plates and title are issued. The state also offers a Restricted Use 3-Day Permit and a 30-Day General Use Permit online through AZ MVD Now. Confirm the current point-of-sale temporary registration procedure with ADOT.
Where Arizona dealer forms come from
Most dealers search for Arizona DMV forms, and in Arizona there is no DMV. The forms come from the ADOT MVD. Same paperwork, different letterhead, which is worth knowing before you spend an afternoon on the wrong website.
- ADOT MVD, Dealer Licensing ↗
- AZ MVD Now (Dealer Suite / online services) ↗
- Arizona Revised Statutes, Title 28 (azleg.gov) ↗
Paperwork mistakes that cost dealers money
None of these are exotic. They are the four that turn up again and again in audits and in unwound deals.
- Assuming an older car is odometer exempt. The federal rule changed for model year 2011 and newer: those vehicles carry a 20 year disclosure window, not 10. Dealers who learned the old rule skip disclosures they still owe.
- A Buyers Guide that is not on the car. The Used Car Rule wants it displayed on the vehicle while it is offered for sale, not produced at signing. It also has to match what you actually agreed to sell, and the copy the buyer takes home governs over the contract if the two disagree.
- A title assigned in the wrong hand. Reassignments are limited, the signature has to match the name printed on the title, and a correction fluid fix voids it. That is a duplicate title application and weeks of delay.
- Paperwork that lives in a drawer. A form you filed but cannot find is a form you did not file, as far as an auditor is concerned. Store documents against the VIN, not in a filing cabinet by month.
Arizona dealer forms FAQ
What forms do car dealers need in Arizona?+
Arizona dealers use Title and Registration Application (ADOT Form 96-0236), Motor Vehicle Power of Attorney (ADOT Form 46-4225), Dealer Report of Sale / Sold Vehicle Notification, Arizona Joint Tax Application (AZ DOR Form JT-1), TPT license, plus federal forms every dealer needs like the FTC Buyers Guide and the odometer disclosure. Each is listed below with its purpose and official link.
Where do I get official Arizona dealer forms?+
Download current forms directly from the Arizona Department of Transportation, Motor Vehicle Division (ADOT MVD), Dealer Licensing. Third-party copies go out of date, always pull the latest version from the official source linked on this page.
Is it the Arizona DMV that handles dealer forms?+
Not exactly, and this trips up new dealers. Arizona does not call it the DMV: the agency is the ADOT MVD. Searching for "Arizona DMV forms" is how most dealers look for them, but the official source is the ADOT MVD.
Do I need an FTC Buyers Guide on every used car in Arizona?+
Yes. The federal Used Car Rule requires an as-is/warranty Buyers Guide displayed on every used vehicle offered for sale, in Arizona and every other state.
Does an old car still need an odometer disclosure?+
Usually, yes. The federal exemption changed for model year 2011 and newer vehicles, which now require disclosure for 20 model years instead of 10. A 2011 model still needs a disclosure through 2031, so treat "it's an old car" as a reason to check, not to skip.
How long should I keep Arizona deal paperwork?+
Keep the complete deal jacket, not just the forms you filed. State record-retention rules run for years and an audit or a customer dispute can land long after the sale. Loturn stores every document against the VIN so the jacket rebuilds itself.
Let the paperwork build itself
Loturn fills and stores your deal documents against each vehicle and customer, a complete, audit-ready deal jacket without the filing cabinet.
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