Kansas Car Dealer Forms
These are the KDOR Division of Vehicles forms a licensed dealer needs to buy, sell, and title vehicles in Kansas. From the Kansas title and registration application to the bill of sale, odometer disclosure, title reassignment, and temporary tag paperwork, each links to the official source where available. Download the current version straight from the Kansas Department of Revenue (KDOR), Division of Vehicles, Dealer Licensing Bureau or the federal agency, never a copy that's gone stale.
Which Kansas form goes with which deal
A form list on its own does not tell you what to grab on a Saturday afternoon. Here is the same set arranged by the deal in front of you.
- Retail sale to a customer in state
- Title and Registration Application (Form TR-212a), Title and Registration Application (Form TR-212a), the FTC Buyers Guide, and a bill of sale. This is the stack behind almost every deal jacket you build.
- Retail sale to an out-of-state buyer
- Same paperwork, but the buyer titles in their home state, so the Kansas title has to be assigned cleanly and the odometer reading has to match on every document. A correction later means a duplicate title and a delayed deal.
- Wholesale to another licensed dealer
- No Buyers Guide is required on a dealer-to-dealer sale, but the title assignment and odometer disclosure still are. Keep the invoice with the jacket, it is what proves the unit left your inventory.
- Taking a trade-in
- You need the customer's signed title assignment and odometer disclosure, plus a lien payoff quote in writing if the trade is financed. Take the trade in your books at actual cash value, not at the number you allowed on the deal.
- Title is not in hand at signing
- Power of Attorney (Form TR-41) covers the assignment and mileage disclosure until the title arrives. Track the promise: an unresolved title is the single most common reason a deal unwinds.
- Customer pays more than $10,000 in cash
- IRS Form 8300 is federal and applies in Kansas like everywhere else. It covers cash and cash equivalents in one transaction or in related transactions, and it is due within 15 days.
Kansas state forms
| Form | What it's for | When |
|---|---|---|
| Original Application for Vehicle Dealer License (Form D-17A) ↗ | Primary dealer-license application, verified by the county treasurer. | Every deal |
| Vehicle Dealer Bond (Form D-20) ↗ | Files the $50,000 surety bond with KDOR. | Every deal |
| Title and Registration Application (Form TR-212a) ↗ | Titles and registers each vehicle; captures odometer and motor-vehicle sales tax at registration. | Every deal |
| Power of Attorney (Form TR-41) ↗ | Authorizes a dealer/agent to sign title and registration documents. | As needed |
| Temporary Permit Instructions / Order Form (TR-205 / TR-205b) ↗ | Sets up the dealer's 60-day print-on-demand temporary permits. | As needed |
| Motor-Vehicle Sales Tax (collected on TR-212a at titling) | Kansas motor-vehicle sales/use tax is generally collected by the county treasurer at titling rather than on a separate per-sale form. | As needed |
Federal forms (every state)
| Form | What it's for | When |
|---|---|---|
| Odometer Disclosure Statement (Form TR-59) ↗ | Federally required mileage disclosure at transfer when the title lacks space. | Every deal |
| Buyers Guide (FTC) ↗ | As-is vs. warranty window sticker required on every used vehicle offered for sale. | Every deal |
| IRS Form 8300 ↗ | Report cash payments over $10,000 in a single transaction. | As needed |
Temporary tags and dealer plates in Kansas
Licensed dealers issue print-on-demand 60-day temporary permits through the KDOR online system (available 24/7), which replaced older paper dealer temporary tags. Ordering instructions are on Forms TR-205 / TR-205b.
Where Kansas dealer forms come from
Most dealers search for Kansas DMV forms, and in Kansas there is no DMV. The forms come from the KDOR Division of Vehicles. Same paperwork, different letterhead, which is worth knowing before you spend an afternoon on the wrong website.
- KDOR Division of Vehicles, Dealer Licensing ↗
- KDOR Vehicles Forms & Publications ↗
- K.S.A. 8-2404, Dealer Bond, Fees & License Term ↗
Paperwork mistakes that cost dealers money
None of these are exotic. They are the four that turn up again and again in audits and in unwound deals.
- Assuming an older car is odometer exempt. The federal rule changed for model year 2011 and newer: those vehicles carry a 20 year disclosure window, not 10. Dealers who learned the old rule skip disclosures they still owe.
- A Buyers Guide that is not on the car. The Used Car Rule wants it displayed on the vehicle while it is offered for sale, not produced at signing. It also has to match what you actually agreed to sell, and the copy the buyer takes home governs over the contract if the two disagree.
- A title assigned in the wrong hand. Reassignments are limited, the signature has to match the name printed on the title, and a correction fluid fix voids it. That is a duplicate title application and weeks of delay.
- Paperwork that lives in a drawer. A form you filed but cannot find is a form you did not file, as far as an auditor is concerned. Store documents against the VIN, not in a filing cabinet by month.
Kansas dealer forms FAQ
What forms do car dealers need in Kansas?+
Kansas dealers use Original Application for Vehicle Dealer License (Form D-17A), Vehicle Dealer Bond (Form D-20), Title and Registration Application (Form TR-212a), Power of Attorney (Form TR-41) and more, plus federal forms every dealer needs like the FTC Buyers Guide and the odometer disclosure. Each is listed below with its purpose and official link.
Where do I get official Kansas dealer forms?+
Download current forms directly from the Kansas Department of Revenue (KDOR), Division of Vehicles, Dealer Licensing Bureau. Third-party copies go out of date, always pull the latest version from the official source linked on this page.
Is it the Kansas DMV that handles dealer forms?+
Not exactly, and this trips up new dealers. Kansas does not call it the DMV: the agency is the KDOR Division of Vehicles. Searching for "Kansas DMV forms" is how most dealers look for them, but the official source is the KDOR Division of Vehicles.
Do I need an FTC Buyers Guide on every used car in Kansas?+
Yes. The federal Used Car Rule requires an as-is/warranty Buyers Guide displayed on every used vehicle offered for sale, in Kansas and every other state.
Does an old car still need an odometer disclosure?+
Usually, yes. The federal exemption changed for model year 2011 and newer vehicles, which now require disclosure for 20 model years instead of 10. A 2011 model still needs a disclosure through 2031, so treat "it's an old car" as a reason to check, not to skip.
How long should I keep Kansas deal paperwork?+
Keep the complete deal jacket, not just the forms you filed. State record-retention rules run for years and an audit or a customer dispute can land long after the sale. Loturn stores every document against the VIN so the jacket rebuilds itself.
Let the paperwork build itself
Loturn fills and stores your deal documents against each vehicle and customer, a complete, audit-ready deal jacket without the filing cabinet.
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